When you work with the SharePoint platform, there are times when you will need to create backup SharePoint files so that you can access them in the future. If you do not have a good backup strategy in place, then you could face severe headaches. What are some of the things you need to consider? How do you make backup SharePoint files so that you do not lose any important information? How can you make sure your data is not lost or corrupted?
Read about backup software if you like to know more.
The first thing you need to do is to decide what type of files you need to backup. Are you going to need to create custom or versioned SharePoint files? Do you need to restore the entire thing to a previous time point or just specific parts of it? You should think about all of these options and plan accordingly.
If you are creating custom or versioned documents, then you will need to have an XML Sitemap file. For custom Sitemaps, you will have to use a tool such as \"Microsoft SharePoint Software Sitemaps\". If you are restoring a version of an existing document, then you will most likely already have a XML Sitemap file. You will just need to copy it.
Once you have the necessary files, you will want to create a backup. It should be something easy to create, such as a text or plain text file. Do not try to make any complicated backups, as this is almost certain to fail. A simple backup is the best way to go.
Next, you will need to take the backup to a location where you will be able to view it. You should make sure that the location you choose has an available Internet connection. This is not only important for the files themselves, but for the accuracy of the backup. You should also make sure that the location has either an available phone line or cable connection for you to use in case of an emergency.
Once you have located the backup file, you will need to either download it or save it to your computer. You will probably want to download it directly if you are putting it on a web-based website as this will ensure that everyone can access it. Saving it to your computer will ensure that the business files are stored safely and that no modifications will be made to them in the process. This is often a good idea before making the actual backup.
After you have created the backup, you will be able to either look at the files that are currently backed up or to see the version that they are currently backed up to. This will help you determine which version of the files you would like to update and will also allow you to change anything that is already there. For business users that use multiple versions of the same documents, this is an extremely useful feature. No more worrying about accidentally changing the file that someone else needs.
One thing to remember when backing up your files is that you always want to make sure that you are saving to the latest version. Microsoft tends to keep the most recent changes for your files, so it is always a good idea to always have the latest version as opposed to the last version. If you plan to use more than one version of a document, you should create a backup of everything in addition to your version. You will want to take the time to ensure that you have the latest version, since any changes to the files you need for business purposes will be at risk if you do not have the correct version. Keep these tips in mind when backing up SharePoint files and you should find backing up and restoring your files very easy.