Today's online backup systems are far more advanced than those that were first introduced years ago. They not only store data files but are capable of restoring them as well. There are two main types of such systems and these are the centralized and the remote-based systems. With the former, data is stored on a server that is accessed by all the servers of the organization. With the latter, all the servers to access a common pool of data and this data is automatically backed up on a regular basis. But both of these systems have their limitations and you should choose one that suits your organization's requirements best.
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The centralized system is more suitable for large organizations where multiple data files need to be stored and accessed on a regular basis. All the computers in the organization must be connected to the central server and all the users must be granted access to this system. For small organizations and for those that are still in the stage of development, a remote-based system would be a better option as it allows users to gain access to data files irrespective of the location they are accessing them from.
With the help of such a system, you can gain access to the data files even if you are travelling or staying away from the office. Such a system is very useful especially in cases where critical data files need to be backed up but the network that the server is using cannot be accessed from any other location. All the computers that have access to the Internet through the network will have the required software installed and thus will be able to access the server. This type of online backup system is also very efficient as it can easily accommodate the growth of your business.
In most of the cases, users do not require any special training to use such a system. The system is configured so that it can be used by anyone who has been granted access to the computers that are specified. There are three components of such a system and these are the storage area, the data file and the recovery area. It is possible to back up all the three data files and this is done through a procedure known as 'restore' in which all the data files will get backed up. When the system is being set up, the online backup service provider shall provide the user with a configuration file, which should be used by the user in order to start the backup process.
Another type of backup system is the desktop system. It is mainly used for smaller companies and individuals and it is also a lot cheaper than the other two types. All the essential components that are required to run a backup system will be installed in this case and all the user needs to do is to log in to the server and check on the data from time to time. The desktop system comes with various advantages such as it requires less space as there is no requirement to install any software and it also does not require any special configuration.
One of the disadvantages of such a system is that the backup can only be done when the computer is turned on. The user will have to login to the system to access the data from time to time and there can be nothing hidden in the system such as a virus or spyware. This type of system is best suitable if you do not want to use your computer for any other purpose and you just want to back up your data on a regular basis. You can also use online backup systems for the purpose of backing up the data on a regular basis. If your system gets crashed or some other reason prevents you from logging in to the system, you can always access the backup data using another computer.
In many of the cases where an online backup system proves to be more convenient than the other, the system will automatically perform a backup every morning at a specific time. You need not be there to make sure that the backup is carried out. It is also possible to schedule the time when the system will perform backup automatically. However, this needs to be carefully planned as if the computer gets scheduled over-time, there can be problems such as too much work pressure, too little attention and also human error. It is recommended to get online backup systems from a recognized company for ensuring the best results.
One of the most important things that need to be considered when choosing an online backup system is the level of security provided. If there is any type of security breach, your confidential data may be stolen. Therefore, you need to ensure that the online backup system you are choosing provides you with the maximum level of security so that no one finds out that you have been backing up your data. However, you may be provided with login details by the online backup system provider and you would have to change these details whenever you wish.